We at MyPond Hotel, have a position available as Financial Controller. The position is to be filled immediately.
Please note that the deadline for CV submission is the 18th of September 2015.
JOB DESCRIPTION - FINANCIAL
CONTROLLER
Location: Port Alfred, Eastern
Cape
Purpose: Responsible for the
hotel’s accounting and financial management requirements.
Responsible to: General
Manager
Responsible for: Financial
Control
Liaises with: General Manager and
Heads of Department
PROFILE
•
Minimum B.com degree or equivalent
•
5 Years hospitality experience
•
5 Years financial management experience
•
Proficient in Pastel and Excel
•
Knowledge of Micros Opera necessary
OVERALL
OBJECTIVE
Managing
the accounting department, procurement function and electronic data processing
systems. To provide head office, the general manager and unit management team
with meaningful and timely information on the status of the hotel’s
performance. To assist proactively with cost containment, revenue enhancement,
and profit improvement opportunities
MAIN
DUTIES
•
Records
To maintain proper and complete accounting records of the
hotel;
To ensure that the accounts,
records and transactions of the hotel are accurate and correct at all times.
•
Monthly
management reports
To prepare and interpret the monthly management reports of
the hotel.
•
Management
information
To provide financial information to
management as tools for maximizing profits and planning for the future. Reports
which should stimulate management action
•
Budgets
and forecasts
To assist with the compilation of budgets and forecasts
covering all activities of the hotel.
•
Controls
and procedures
To ensure that the established
controls and procedures in respect of the controller’s areas of responsibility
are being complied with at all times.
•
Electronic
data processing systems
To ensure that the hotel’s computer
systems and their software are fully utilized, well safeguarded and properly
maintained;
To implement future changes/additions to the electronic data
processing systems of the hotel.
•
Stock
takes
To ensure that physical inventories of all supplies are
being taken on a bi-monthly basis.
•
Cashiers
To ensure that there are, at all
times, proper procedures and controls for all cashiers in the hotel,
notwithstanding the fact that these areas are not the direct responsibility of
the controller;
To ensure proper controls for food and beverage cashiers.
•
Purchasing
& receiving
To ensure that there are, at all
times, proper procedures and controls for purchasing and receiving of food and
beverage stock.
•
Expenditures
To check and approve expenditures
(via purchase requests, expenditure approval forms and purchase orders) in
accordance with established procedures.
•
Payments
To prepare payments in accordance
with established procedures, and submit payments to head office.
•
Cashups
To prepare daily cashup reconciliations from various system
reports;
To ensure that all revenue, per the daily cashups, is
reconciled to the bank statements.
•
Income
audit
To ensure that
all revenue due to the hotel is properly accounted for and reconciled daily; To
prepare daily revenue reports and submit to relevant parties, where required.
•
Petty cash
To ensure that the petty cash float is secured at all times;
To ensure the
reconciliation of the petty cash float on a regular basis; To ensure that a
petty cash voucher is completed for all petty cash claims.
•
Bank
account
To ensure
that bank account statements are checked on a daily basis; To ensure that all
cash received is banked on a daily basis; To ensure that the bank account is
reconciled monthly.
•
Inventories
To ensure that proper records are kept for all inventory
items.
•
Accounts
receivable
To ensure that all receivables are collected within the
hotel’s credit periods;
To follow up and allocate customer payments;
To monitor customer accounts for
non payments, delayed payments and other irregularities; To investigate and
resolve customer queries communicating with customers via phone, email, mail or
personally
•
Accounts
payable
To ensure that
payments are made for all goods and services on a timely basis; To ensure that
all payments are adequately supported by documentation, and properly
authorised;
To ensure that suppliers’ accounts are reconciled to the
hotel’s records on a regular basis.
•
Payroll
To prepare the monthly payroll schedule, and submit to head
office for payment.
•
General
ledger
To ensure that
all revenue and expenditure are properly recorded in Pastel; To ensure that all
balances are reconciled on a regular basis.
•
General
cashier
To ensure that disbursements made
by all cashiers are properly authorized and adequately supported by
documentation;
To ensure that the floats of all cashiers are verified
daily.
•
Auditors
To liaise with internal
and external auditors in compliance with the company’s requirements. • Insurances
To administer insurance claims.
•
Statutory
accounts
To assist in the preparation of the year end statutory accounts.
•
Finance
director
The following require the approval of head office:
o Any
expenditure (including capital expenditure) not within budget (excluding food
and beverage purchases)
o
Account receivable write offs
Send CV’s to susan@mypondhotel.com
Commencement of duties:
Immediate
Closing Date: 18th
September 2015
