Position Available

We at MyPond Hotel,  have a position available as Financial Controller. The position is to be filled immediately.

Please note that the deadline for CV submission is the 18th of September 2015.

JOB DESCRIPTION - FINANCIAL CONTROLLER

Location: Port Alfred, Eastern Cape 

Purpose: Responsible for the hotel’s accounting and financial management requirements.

Responsible to: General Manager 

Responsible for: Financial Control 

Liaises with: General Manager and Heads of Department

PROFILE 

•       Minimum B.com degree or equivalent 

•       5 Years hospitality experience 

•       5 Years financial management experience 

•       Proficient in Pastel and Excel

•       Knowledge of Micros Opera necessary 

OVERALL OBJECTIVE

Managing the accounting department, procurement function and electronic data processing systems. To provide head office, the general manager and unit management team with meaningful and timely information on the status of the hotel’s performance. To assist proactively with cost containment, revenue enhancement, and profit improvement opportunities

MAIN DUTIES

•       Records

To maintain proper and complete accounting records of the hotel;

To ensure that the accounts, records and transactions of the hotel are accurate and correct at all times.

•       Monthly management reports

To prepare and interpret the monthly management reports of the hotel.

•       Management information

To provide financial information to management as tools for maximizing profits and planning for the future. Reports which should stimulate management action

•       Budgets and forecasts

To assist with the compilation of budgets and forecasts covering all activities of the hotel.

•       Controls and procedures

To ensure that the established controls and procedures in respect of the controller’s areas of responsibility are being complied with at all times.

•       Electronic data processing systems

To ensure that the hotel’s computer systems and their software are fully utilized, well safeguarded and properly maintained;

To implement future changes/additions to the electronic data processing systems of the hotel.

  

•       Stock takes

To ensure that physical inventories of all supplies are being taken on a bi-monthly basis.

•       Cashiers

To ensure that there are, at all times, proper procedures and controls for all cashiers in the hotel, notwithstanding the fact that these areas are not the direct responsibility of the controller;

To ensure proper controls for food and beverage cashiers.

•       Purchasing & receiving

To ensure that there are, at all times, proper procedures and controls for purchasing and receiving of food and beverage stock.

•       Expenditures

To check and approve expenditures (via purchase requests, expenditure approval forms and purchase orders) in accordance with established procedures.

•       Payments

To prepare payments in accordance with established procedures, and submit payments to head office.

•       Cashups

To prepare daily cashup reconciliations from various system reports;

To ensure that all revenue, per the daily cashups, is reconciled to the bank statements.

•       Income audit

To ensure that all revenue due to the hotel is properly accounted for and reconciled daily; To prepare daily revenue reports and submit to relevant parties, where required.

•       Petty cash

To ensure that the petty cash float is secured at all times;

To ensure the reconciliation of the petty cash float on a regular basis; To ensure that a petty cash voucher is completed for all petty cash claims.

•       Bank account

To ensure that bank account statements are checked on a daily basis; To ensure that all cash received is banked on a daily basis; To ensure that the bank account is reconciled monthly.

•       Inventories

To ensure that proper records are kept for all inventory items.

•       Accounts receivable

To ensure that all receivables are collected within the hotel’s credit periods;

To follow up and allocate customer payments;

To monitor customer accounts for non payments, delayed payments and other irregularities; To investigate and resolve customer queries communicating with customers via phone, email, mail or personally

•       Accounts payable

To ensure that payments are made for all goods and services on a timely basis; To ensure that all payments are adequately supported by documentation, and properly authorised;

To ensure that suppliers’ accounts are reconciled to the hotel’s records on a regular basis.

•       Payroll

To prepare the monthly payroll schedule, and submit to head office for payment.

•       General ledger

To ensure that all revenue and expenditure are properly recorded in Pastel; To ensure that all balances are reconciled on a regular basis.

•       General cashier

To ensure that disbursements made by all cashiers are properly authorized and adequately supported by documentation;

To ensure that the floats of all cashiers are verified daily.

•       Auditors

To liaise with internal and external auditors in compliance with the company’s requirements. •      Insurances

To administer insurance claims.

•       Statutory accounts

To assist in the preparation of the year end statutory accounts.

•       Finance director

The following require the approval of head office:

o    Any expenditure (including capital expenditure) not within budget (excluding food and beverage purchases)

o    Account receivable write offs

Send CV’s to susan@mypondhotel.com

Commencement of duties: Immediate 

Closing Date: 18^th September 2015